Payroll Analyst or Payroll Analyst-Senior (DOQ)
Job Definition
Supports the processing of timely, accurate and complete payroll labor and financial data as a shared service for the District. Learns and applies business processes that ensure the District remains in compliance with payroll laws, regulations, and internal directives to which it must adhere. Assists with research and analysis to support the development of business processes that impact the District s ability to process payroll effectively while also supporting its internal controls over compliance, financial reporting, business applications and data governance. Supports the District s core values as well is its cost and fiscal management strategic priorities.
Distinguishing Characteristics
N/A
Essential Job Functions
Payroll Processing:
Supports the District s commitment to each employee that payroll and other labor payments will be complete, accurate and timely through:
the consistent application of risk-based audit procedures; support in the research, calculation and processing of complex payroll accounting issues such as tax, insurance, garnishments, benefits, leave programs, grievances, terminations and other required adjustments or corrections; and supporting effective District-wide communication of and adherence to demanding internal and external payroll processing deadlines.
Compliance:
Supports the District s accountability to Federal, State and Local agencies by:
consistently learning and applying knowledge of how payroll process are impacted by law, regulation or District specific policy such as the Collective Bargaining Agreement, RCW, DRS, IRS, GAAP, FERC, and NARUC; providing research and analysis to support resolution of complex payroll questions; supporting the maintenance of documentation sufficient to comply with audits requiring payroll and labor data support.
Financial Planning Reporting & Analysis:
Supports maintaining transparency to the District s rate payers and financial investors by:
consistent application of internal controls that will mitigate risks to the completeness, accuracy and timeliness of financial reporting and analysis such as the accurate classification of payroll financial and labor data; preparation of payroll and financial reporting journal entries; preparation of month-end and annual general ledger reconciliations; supporting the research, development and analysis related to ad hoc managerial reporting, monthly and annual financial statements as well as other KPI tools.
Relationship Management:
Supports the District s ability to continuously improve business processes that impact the provision of complete, accurate and timely payroll and labor payments by:
supporting the development of positive working relationships at the District s division, department, work group and employee levels; responding to and giving guidance for internal and external inquires as a payroll subject matter expert; providing project support; participation in ad hoc committees; supporting department goals and objectives; and by promoting the District s core values.
Business Application/Data Management:
Supports integrity over the District s labor related business applications and data through:
continuous assessment of risks related to complex reporting and labor entry requirements; consistent support for the application of systematic business processes; support for the maintenance of data warehouses and tables; support for complex data analytics and the flow of financial and labor data between District workgroups, data processing vendors, third party administrators and regulating agencies that is timely, accurate and complete.
Specialized Job Functions
N/A
Other Job Functions
Provides leadership and guidance for the District s Time Reporting Groups (TRGs). As a member in the Payroll Group, assists others to facilitate solutions to complex compliance requirements and related labor entry questions. Provides training, coaching and quality review of the TRGs deliverables while providing a supportive environment.
Participates in the implementation of department goals, objectives, and budget.
Performs other duties as assigned.
Minimum Qualifications
Knowledge of:Generally Accepted Accounting Principles Federal, State and Local laws and regulations that impact payroll processing, financial and labor reporting requirements. Payroll processing business applications. Large scale Enterprise Resource Planning (ERP) software:
Payroll, General Ledger and Financial Reporting modules. Payroll and other labor financial analysis as it relates to managerial and financial reporting requirements. Microsoft Office Suite with a beginner to intermediate use of the Excel application. Data warehousing tools used to provide ad hoc data analytics and report writing.Ability to:
Balance general ledger accounts and maintain accurate electronic payroll records. Work in a collaborative team environment providing shared services to both internal and external customers. Communicate and work effectively with all levels of an organization, outside agencies, vendors, contractors and the public. Use independent and discretionary judgment. Plan and organize work in order to adapt to changing processes and priorities. Work with and maintain confidential information. Work with accuracy under pressure to meet internal and external deadlines. Learn and apply District Directives, Policies and Collective Bargaining Agreements. Learn to apply FERC and NARUC accounting practices. Perform research and analysis techniques for effective solutions.
Experience/Education
Payroll Analyst
- Associate of Technical Arts Degree in Accounting, Finance, Business or related field, OR the equivalent combination of education and directly related payroll accounting experience AND
- Two (2) years of progressively more responsible payroll, accounting, or finance experience
Payroll Analyst - Senior
- Associate of Technical Arts Degree in Accounting, Finance, Business or related field, OR the equivalent combination of education and directly related payroll accounting experience AND
- Four (4) years of progressively more responsible payroll, accounting, or finance experience
License/Certification
N/APreferred Qualifications
Bachelor s Degree in Accounting, Finance or Business or related field
America Payroll Association (APA) Fundamental Payroll Certification (FPC)
Working knowledge of:
ADP Payroll Application
ADP PayForce Platform
SAP ERP Financial Accounting and Controlling (FICO) and its sub modules
SAP HRM SuccessFactors and its sub modules
Power BI report development using data models
Working Conditions
Travel to business meetings at District outer offices may be required. Work is performed in an office environment. Work requires the repetitive use of a computer keyboard and mouse. May be required to work outside normal business hours as necessary for critical issue resolution and/or to achieve essential job function deliverables.
Snohomish County P.U.D. #1 is an Equal Opportunity Employer of Minorities, Women, Disabled and Veterans.
Estimated Salary: $20 to $28 per hour based on qualifications.
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